Terms & Conditions
1. Acceptance of Conditions
These Conditions shall apply in place of and prevail over any terms or conditions (whether or not in conflict or inconsistent with these Conditions) contained or referred to in any documentation submitted by the Participant or in correspondence or elsewhere or implied by trade custom, practice or course of dealing. A variation of these Conditions is only valid if the Event Organiser gives notice to the Participant in writing in any official Event material or correspondence prior to the Event (including via email), The Participant shall be deemed to have accepted these Conditions upon completion of the Entry Form.
2.1 The Participant acknowledges that participation in the Event is physically strenuous. It is acknowledged that participation in the Event will be physically demanding and the Participant is aware of the nature of the Event and associated medical and physical risks involved.
2.2 The Participant agrees that he/she is physically capable of competing in the Event and agrees to be solely responsible for his/her actions and the Event Organiser, its officers, employees, agents, affiliates, associated companies, sponsors or medical advisers are not responsible for any injury or illness that the Participant may suffer as a result of his/her participation in the Event. The Participant accepts that should any medical or physical condition arise prior to the Event which is likely to affect his/her ability to compete, the Participant will withdraw in accordance with these Conditions.
2.3 The Participant agrees to abide by all applicable rules and regulations including the British Triathlon Association ("BTA") Competition and Doping rules and the rules and regulations of the International Triathlon Union ("ITU"). The Participant shall not be entitled to a refund of the Fees if he or she is disqualified from the Event as a result of an infringement of these Conditions or any such rules and regulations. The Event Organiser is also entitled to impose Event rules upon the Participant from time to time which will form part of these Conditions. The relevant rules and regulations may be obtained from www.britishtriathlon.org and www.triathlon.org.
2.4 The Participant must register and rack their bicycle at the times and on the day as instructed in the Event Information which will be issued by the Event Organiser before the Event.
2.5 It is the Participant's responsibility to provide and use a roadworthy bicycle and helmet which comply with BTA rules and regulations.
2.6 The Event Organiser may introduce cut off times as they see fit as part of the Event rules, being limits on the time taken to complete sections of the Event (as initiated by the Event Organiser at its discretion) to ensure the safe and proper running of the Event. Subsequently, competitors may be instructed to withdraw from the race in accordance with imposed cut off times.
2.7 Unless otherwise notified by the Event Organiser swimming wetsuits are compulsory for open water. It is the Participant's responsibility to provide and use a wetsuit which complies with BTA rules and regulations. Participants without a wetsuit will not be allowed to compete.
2.8 The Event Organiser reserves the right at any time to remove Participants from the Event or prevent Participants participating in the Event if in the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Fee shall be made if the Participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other participants, so as to cause his/her removal.
2.9 At registration, the Participant must produce appropriate photographic personal identification acceptable to the Event Organiser (such as drivers licence or passport), and BTA members must produce their BTA membership card.
2.10 Race number/goodie bag must be collected by the athlete only.
2.11 While the Event Organiser takes every care with the staging of the Event, the Participant acknowledges that personal accident and personal items insurance is his or her sole responsibility.
2.12 The minimum age of entry for Sprint and Olympic Distance races is 17 years old at the 31st December of the Event year.
2.13 Team entries must provide confirmation of full details of all team members in writing a minimum of 2 weeks prior to the Event.
2.14 All decisions and rulings by the Event Organiser, its employees and its agents are considered final. Accordingly, the Participant will comply with all Event rules and all instructions and guidelines given by stewards, marshals, and safety personnel. The Participant acknowledges and agrees that the Event Organiser will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the Event, the rules of the Event, the timings/finish times and the placings.
2.15 These Conditions are personal to the Participant and it may not assign any of its rights or obligations under this Agreement without the prior written consent of the Event Organiser. The Participant represents and warrants that the Entry is purchased for personal use only, that it cannot be donated free of charge or otherwise given away for free, and that it is not purchased as part of any form of business or commercial activity (save as expressly authorised by the Event Organiser), and in particular, that the Entry may not be resold or offered for resale by anyone whether at a premium or otherwise and may not be used for advertising, promotion use as a prize (including in competitions and sweepstakes), travel packages, or for any other trade purposes. Donation, give away, resale or attempted resale is grounds for seizure or cancelation without refund or other compensation.
2.16 The Participant acknowledges and accepts that circumstances concerning an Event may change from time to time for reasons out of the Event Organiser’s reasonable control or otherwise, without the Event Organiser incurring any liability and without any rights to withdrawal being accrued by the Participant other than set out in clause 4 below. By way of example, and for illustration purposes only, car parking arrangements, rules regarding wet suits, and issues with hotels, may arise/change but such changes/issues will not allow the Participant to withdraw and nor will the Event Organiser be deemed liable except as otherwise set out herein.
2.17 For The Long Course Weekend/Individual events a cut-off time is applicable: Swim - 2 hours, 112 Sportive - 9 hours, 70 Sportive - 7 hours, 42 Sportive - 5 hours, Full Marathon - 6 hours, Half Marathon – 4 hours.
3. Bookings and Payments
3.1 In consideration for being granted the right to participate, the Participant must pay the Fee by no later than the closing date set out on the Entry Form.
3.2 The Participant shall not be eligible or entitled to participate in the Event until full payment of the Fee has been received by the Event Organiser. No payment shall be deemed to have been received until the Event Organiser has received cleared funds.
4. Withdrawal, Cancellations or Alterations
4.1 Should the conditions be deemed dangerous due to the act of god then no refund will be given, a suitable date will arranged. Anyone who cannot enter will not be entitled to a refund. Also should the conditions dictate then the event organisers will run a duathlon. No refunds will be given
4.2 If you have not purchased the insurance and are unable to attend any of our events, there is no opportunity to defer your entry to another event, nor find a substitute for your entry.
4.3 No cancellations, refunds or transfer of an event can be made unless event insurance has been purchased at the time of entering. The insurance option allows you to cancel or transfer your entry at any time for and reason up to 56 days prior to the event.